Writing is one of the highest forms of the human endeavour. Unless you can communicate to others the information, knowledge, and results you have gathered through experimenting, much of the value of your work will be lost. Technical report writing is one of the best vehicles through which you can share the results of your research with others. In such case, writing is an invaluable assistance in the organization of your thoughts. Writing technical reports require your ability to arrange your thoughts clearly, concisely, and logically. After all, a technical report is a formal report designed to convey technical information in a clear and easily accessible format. It should be written in correct, non-colloquial language with due attention to style, clarity, conciseness, grammar, punctuation, and spelling. Business and industry, as well as universities, often demand writing technical reports. Engineers, scientists, and managers usually write research reports to communicate the results of their research work, field work, or experiments.
Technical reports are diverse in their aim and focus, and differ greatly in their structure; they are proposals, progress reports, trip reports, completion reports, investigation reports, feasibility studies, or evaluation reports. No matter how diverse are technical reports in their forms and objectives, they share one feature in common: they communicate to the audience. All technical reports usually have a defined final organization and divided up into sections. Each section has a specific purpose, and there are peculiar guidelines for formatting each section. Though, there is a standard model of structure, style, and sections arrangement, which we will refer to. The major sections of the technical report are: title page, abstract, table of contents, introduction, results, conclusion, recommendations, references, and appendices. Make the title the restatement of the investigated subject. Incorporate one of the major research methods into the title of the report. Include the name of the hypothesis, theory, or problem that was researched in the title of your research report. Provide a concise description of the obtained results in your report title.
Abstract An abstract is an accurate representation of the contents of a document in an abbreviated form. The abstract states the report in miniature. In fact, it summarizes the whole report in one, and has a form of the concise paragraph that incorporates 100-200 words. As soon as it condenses and summarizes the whole report, it should be written after the report has been completed. You should include the objective, research methods used in the investigation, results of your research and recommendations that you give to the readers. Pay special attention to describing the objective of your report that states the problem, and the analysis of the results that incorporates your recommendations. Table of Contents Most reports contain the table of contents section, where you list the contents of your report and show how the report is organized. You can label each section with descriptive headings and subheadings to explain the readers what each section is all about. A good table of contents makes it easy for the readers to locate each section of your report. Introduction The introduction of a technical report represents the subject, the purpose, and the plan of the development of your report. Writing the introduction, you should keep in mind that your main aim is to introduce your readers to the problem that you are setting out to solve in the course of your technical report. You can also include some background information into the introduction to get your readers acquainted with the history and background of the subject that you have chosen and thoroughly researched. Remember that stating the objectives and the problem of the carried research are the main functions of this section.
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