It’s time to turn in the first 2-3 page section (plus references) of your project. Your task is to turn in your completed section on Process 1 – Maintain Employee Records. Remember, this is a core process for HRIS implementation in a midsized company that supports the company’s decision making, coordination, and control.
The following notes (from your outline) should help guide your work. They illustrate some typical actions in the client HRIS implementation plan that relate to Process 1.
A. Cleanse data – Present your ideas here to implement this step of the process. For example, you could circulate a blank form and ask employees to complete it, or print out what you have on them and ask them to correct or add information. Providing a sample questionnaire is one possibility here.
B. Create Test Environment for Application – Present your ideas here to implement this step of the process. For example, the IT / ICT department sets this up, generally by allocating a server and loading a copy of the application on to it, ready for data entry. Provide further details on how you would do this.
C. Employee Numbers – Present your ideas here to implement this step of the process. For example, don’t you want to ensure that the new application can carry the sequences that you use? If you have a historical set of employee numbers, it can be a good opportunity to start from scratch. Here you may try a simple flow chart depicting your sequence.
D. Configure Employee Records Around Organizational Structure – Present your ideas here to implement this step of the process. Recommended action may be to replicate the organization structure on the basis of the specific documents used by various departments. Not only does it make the maintaining of employee records understandable across the organization, but it also facilitates the smooth export of information to other applications.