Assuming that you are about to start writing your thesis and have obtained enough results to go ahead with writing your thesis, I would advice the following. Also, I assume you have a planned thesis defense coming up and your supervisor has asked you to finish it within the time frame. Get the schedule for your thesis defense way before (6-8 months) your actual presentation. This will give you enough time to organise your work to start writing. I always advice my students to get into the habit of writing their findings. Start using LaTeX if you are not using right now. Trust me, this will make your life easy. If your work contains lots of equations, LaTeX is the way to do it. LaTeX is also great for arranging and sorting figures, citations, and can be an excellent tool for managing your chapters and figures. Start by making a rough design of how you want to structure you thesis contents.

Depending on your university rules, make draft chapters for your thesis. Write the introduction chapter at last. A typical thesis writing can take anywhere from 1 month to 3 months depending on your research area and time availability. I would spend at least 5-6 hours everyday within this time frame. A good way would be to start early and keep writing kind of short report for every experiment you do or for every research findings. This will keep your research work very organized and you will have no trouble remembering what to write for each experiment. Your thesis structure should follow a story flow. Thesis Committee names and approval page. Several Chapters – Your research method depending on your findings and complexity of work. Use several chapters to divide your work but make sure that each following chapter makes a link with the previous one. Start by writing each chapter and every time you finish one, give the chapter draft to your supervisor to check.

This will make his life easier as it will be quicker for him/her to correct it and give you feedback. Also keep him/her updated of any changes you made. When submitting the draft chapters number each line. It will give a good reference to where to make changes. Also, this helps when you are corresponding through emails (ex. Make several backups of your thesis data. In this way you will have chronological order of your writing and you can revert back to each version whenever necessary. Keep one backup in some cloud storage (Dropbox, google drive etc). You never know when all those USB memory drives crash on you. Make sure to use high quality images or figures. Use .eps or vector graphics for your charts and figures with minimum 300 dpi. Keep them properly arranged with each chapter. Name them smartly so as to avoid any duplicate names. Typically, figures should be placed at the top or bottom of the page and should be within two pages of where you mention them.

You do not want the reviewers to keep turning the pages back and forth to find that figure . Give proper citations wherever necessary, if you are taking a figure or picture from someone else’s work, cite them. Avoid any plagiarism consciously or unconsciously. When you are done writing all the chapters, read each chapter thoroughly for any grammatical errors. Keep plenty of time (15 – 20 days), to recheck everything before submitting. If possible ask your colleagues to check it for you. Many times, what we miss something that only others can discover. Keep uniformity of fonts throughout the thesis. Its very annoying for the reader to see different font styles when reading. Give credit to people who helped you during your journey, academically or not. Its the best way to say thanks to them. Include a short paragraph in your acknowledgment. Before you print and bind your thesis for all reviewers, print for yourself and do a thorough check once again. Its really frustrating to find a mistake after you already printed 10 copies. Keep check of the printer you will use to print. Once it happened that the student had a deadline for submission and half way through the printing he discovered the ink cartridge is out of ink and it will take 3-4 days to order new one. Avoid such situations. Keep in knowledge about any backup printer or ink cartridges if you need one in emergency. Also, use bonded paper. Visit each reviewer personally to hand over the copy of your thesis and make sure to politely acknowledge his time for reading it. Give him sufficient time to read your thesis work.

You may feel that you know everything in your head but can’t see how you can put it into words in the most useful order. It can be helpful to break the task down into smaller, more easily accomplished elements. The process of producing your writing plan could go as follows. 2. chapter headings to notes about analysis, and from ideas for graphical representation to ideas for further research. 3. List the main chapter headings in the order in which they will appear. 4. Under each chapter heading, list a series of important sub-headings. It may be that, for example, a literature review chapter needs to be split into a review of several different segments of literature. In this case each segment can have its own sub-heading, with a synthesis that brings the findings together at the end of the chapter. 5. Under each sub-heading, list the main content that needs to be included, creating sub-sub-headings if needed.

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